PEAC annual meeting minutes
January 25, 2009 Longhorn BBQ
The meeting was called to order by President Kathy Hodl.
Announcements;
Please get all show, trail ride and other dates that you want included on the club calendar, on the website and in the newsletter to Lynette as soon as you know them.
There were no minutes from the September meeting as only 3 people attended. Those 3, Kathy, Lynette and William discussed the possibility of holding some sort of show circuit with awards with other NW clubs.
Lynette read the minutes of the July 24, 2008 meeting. The minutes were approved as read.
Treasurer’s report-- $8008.02
Items paid for 2009 are fairgrounds deposits on both shows, ApHC, NEZ and WSH approval fees for 2009
The annual report will be filled out by Lynette and filed by Feb 15, 2009
Old business—
Trade marking Show Name—Kathy has spoken with an attorney and found that as long as we have used the show name, it basically is ours due to use.
Rob Hodl moved and William Thompson 2nd that we do not pursue the trade mark for the show name. Approved
Chief Joseph trail ride—It had been suggested that we co-host a dinner at the beginning of the ride. It has since been learned that there is already one being sponsored by the Lolo museum. We are still considering having some kind of presence at the beginning or end of the ride, as the ride ends at the Big Hole Battlefield. Lynette will supply the dates and information on the rides to Sheree for inclusion on the website.
Club banner—We are still checking on prices of different types of banners.
As the club logo does use the flying horse as part of our logo and as said flying horse image is copyrighted to BJB who wants monetary recompense for it’s use, it was decided that the PEAC needs a new logo. We do have the logo that Diana Dunnell furnished in the 1990’s or we can make an entirely new logo. Bring back your suggestions.
Single point show/schooling show/beginner show—There has been some discussion of again putting on this sort of show in some form, in some area. Our last schooling shows were not terribly successful. The idea was not ruled out, just tabled until more is known of what form is being suggested and how many people would like to help hold this sort of show.
Other ideas for more fun club activities were having some sort of get together every 3 months and have a BBQ, card party, club gymkhana, trail ride, or other fun event, outside the show realm. Invite our horse and non horse friends to participate.
St Jude’s Trail Ride—as there is not much support from club members or many participants, it was decided not to hold this event in 2009.
World Appaloosa Day—idea is coming along, but may just have to do it ourselves first to show the National club that it is a good idea. Lynette will make some contacts with people at the ApHC board meeting and see what can be worked out.
New Business—
Several members in the past have either been very sick or injured badly. It was asked if we would like to have a policy on either donating money to sick or injured members as no known policy actually exists.
Sheree Black moved and William Thompson 2nd that PEAC policy for sick or injured members and others who we know of be a card sent to the person and information distributed to members on how and where to donate to these people. Approved
Year end Awards—
It has been suggested that we decide what year end awards we will give out early in the year and that hopefully use them as enticements for participation in the awards system.
Rob Hodl moved and Dan Moriarty 2nd that we make it club policy to chose awards early in the show year each year and let club members know what they are trying to win. Approved
2009 Club Officer and Director Elections—
All positions were non-contested and positions elected by unanimous decision.
President—Kathy Hodl
Vice President—Sheree Black
3 Year Director—Penny Whitehead
1 year Director—Dennis Weitman
Continuing Directors
2 year Director—Lynette Thompson
1 year director—Sharon West
Kathy appointed
Club Secretary—Lynette Thompson
Club Treasurer – Sharon West
Points Keeper—Melanie Sichelstiel
Show Manager—Rob Hodl
Show committee—PEAC Board of Directors
ApHC shows—
Dates are July 3-5, 2009 and August 14-16, 2009
Grant Gibbs will be a judge for the July show. Lynette will find the other judges.
Trail classes have been scheduled for Friday evening at both shows to avoid the 4th of July fireworks from the ballpark and to give the BBQ more enjoyment time.
It was decided to add cattle classes to the August show. It was also decided to add Saddle seat classes to both shows.
There is now a date conflict with a ApHC show in Boise for the August show. That, along with the general economic situation, will mean that we must pay close attention to the budget this year and not overestimate our income. It was suggested that we budget for a 10% decline in entries overall.
As the show seems to take up much of our meeting and we wish to try and focus on more non-show and promotional items this year, the show committee meetings will be held separately from the club meetings. We are going to look into ways to have them either via internet or phone. Show committee will come to the club for major changes, but will simply report at each meeting the progress on the show.
It was the general consensus of members that we should try and participate in the “Tough enough to wear pink” campaign at the shows. Lynette will look into the formal association and how it works, but all club members will be encouraged to wear pink during the shows.
As many of our core club members who have put on the shows for many years are starting to wear thin, and also in our renewed attempt to have more members participate in club events and gatherings, the club members with experience would be happy to hold learning sessions with interested members in order to teach them how a ApHC show works, what the ApHC requirements for shows are, what paperwork is required to hold one, personal needed and their responsibilities and how to budget for that show. More will be discussed about this throughout the year.
Next meeting will be February 15, 2009, Timber Creek Grill and Buffet, Spokane Valley 3:00 PM
Meeting adjourned at about 5:00 PM
Respectfully submitted,
Lynette Thompson, Secretary